After registering for the workshop, you will receive a confirmation with additional information regarding how to book your lodging.
Confirm your participation in 6th Annual LA Conference on Computational Biology & Bioinformatics by registering. Registration is required to participate in the program, obtain hotel lodging if needed, provide meeting space, materials, food and beverage at all the planned functions. Hotel reservation information and abstract submission forms for the Poster and Oral presentations will be provided with your online event registration. We look forward to your participation at the meeting!
This year’s event is being held in Baton Rouge, Louisiana at the LSU Digital Media Center.
If for any reason that you need to cancel your registration or if you have any questions, please contact Ms. Alexis White, alexisw@lsu.edu
Hotel Reservation is indicated with your online event registration. Do not book your hotel directly through Marriott. Please register for the conference and use the link in your confirmation email to reserve a room.
Covered Expenses
As in previous years, participation (including travel and lodging) will be supported for LBRN faculty, graduate students, undergraduate students, and core members. Other organization members should contact their organization regarding expenses.
For faculty, students, and anyone living in the Baton Rouge area:
No reimbursement for hotel or mileage.
For LBRN participants and students:
If driving personal vehicle:
Provide time/date leaving and returning to your residence/school. Also provide odometer beginning/end or mileage map calculation for mileage justification for a mileage reimbursement at 53 cents per mile. Note: Mileage reimbursement not to exceed a maximum of 200 miles (total round trip mileage). If you are going to be driving more than 100 miles you may want to consider renting a vehicle.
If driving a university owned vehicle:
Please follow department's policies and procedures. If an account code is required, please contact Ms. Alexis White at alexisw@lsu.edu.
If renting a vehicle:
First send Ms. Alexis White, alexisw@lsu.edu, an email for request for vehicle rental for travel reimbursement purposes. Then contact your travel agent or Enterprise Rent-A-Car for vehicle rental and have it charged to your personal credit card. Insurance is not reimbursable for domestic travel. Keep all your receipts along with gas receipts for travel reimbursements request. Please use the state contracted rates for Enterprise.
— Vehicle Rental Size
Only the cost of rental of compact or mid-size/intermediate model is reimbursable, unless 1) non-availability is documented, 2) the vehicle will be used to transport more than two individuals.
— Gasoline (receipts required)
Reimbursements require a receipt for regular unleaded gasoline, or diesel when applicable only to the driver renting the vehicle.
— Insurance for Vehicle Rentals
Insurance billed by vehicle rental companies (i.e., CDW or LDW) is not reimbursable for domestic travel.
* Personal Accident Insurance, Supplemental Liability Protection and Roadside Assistance is not reimbursable.
For graduate and undergraduate students to qualify for reimbursement, you must meet the following criteria:
- Must present a poster
- If not presenting, must be listed on the research of someone presenting
- Must be previously funded by LBRN Summer Program
- Must attend one of the PUI campuses below and have approval by the LBRN Steering Committee member at the corresponding institution
- Grambling State University: Dr. Connie Walton
- Louisiana State University Shreveport: Dr. Urska Cvek
- Louisiana Tech: Dr. Bill Campbell
- Southeastern Louisiana University: Dr. Dan McCarthy
- Southern University of Baton Rouge: Dr. Patrick Mensah
- University of Louisiana Monroe: Dr. Ann Findley
- Xavier University: Dr. Tom Wiese
For LSU-Shreveport employees:
If you're an LSU-Shreveport Workday employee, you should complete a spend authorization. All expenses should be charged to LSUS. Once paid, you are only authorized to charge 200 miles to LBRN or a rental car and gas receipts using the Enterprise state contract. You are also allowed to charge lodging and applicable city and hotel taxes. Please ensure you submit a tax exempt form for lodging at check in. If you or your business office has questions, you can contact Ms. Alexis White at alexisw@lsu.edu or Dr. Urska Cvek, ucvek@lsus.edu at LSUS.
